We take data protection seriously

We process personal data and therefore we have adopted this personal data policy, which describes how we handle personal data.

Contact information

According to the EU General Data Protection Regulation, Systime A/S is responsible for your personal data when we act respectively as an sub-processor and/or a data controller, depending on whether the data has been collected by use of the materials made available by an institution or bought by/ freely accessible by you. We ensure that your personal data always are processed in compliance with the current legislation.

Contact information:

Data collected by use of materials made available by an institution:

Contact the institution, which in this case is the data controller.

Data collected by use of materials bought by/ freely accessible for you:

Contact person: Systime A/S
Address: Sonnesgade 11, 8000 Aarhus C
CVR: 11906842
Phone number: 70121100
E-mail address: systime@systime.dk
Website: https://systime.dk

We ensure a fair and transparent data handling

When we ask you to make your personal data available to us, we inform you of which data we process about you and for what purpose.

We process this type of data about you

We process data about you to make our services better and to ensure quality in our products and services as well as in our contact with you.

The data we use cover:

• Ordinary personal data:
  • First - and last name, e-mail address, possibly institutional association and user type in relation to the institution
  • Phone and address information when you purchase a product or a service
  • Whether you have accepted our conditions for handling personal data
  • Whether you are more than 13 years old.

• Data about use of our materials (internetBooks, interactive tests and online tests for first year students)
• Potential consent to receive newsletters and other types of marketing material.

We collect and store your personal data for specific purposes

We collect and store your data in connection with specific purposes or other types of legal, business related purposes such as:

• Processing of your purchase and delivery of our services.
• Processing according to documented instructions from your institution regarding materials made available for you by the same institution
• Improvement of our products and services
• Economical calculations concerning our products and services.
• Customisation of our communication and marketing to you
• Administration of your relation to us
• Fulfillment of legal requirements

We only process relevant personal data

We only process data about you, which are relevant and sufficient in relation to the purposes defined above. The purpose is decisive for which type of data about you that are relevant for us. This is also the case for the extent of the personal data we use. We do not use more data than those needed for the specific purpose.

We only process necessary personal data

We collect, process and store only the personal data needed to fulfill our specified purposes. Additionally, it may be dictated by law which type of data that are necessary to collect and store. The type and extent of the personal data we process may be necessary to fulfill a contract or other type of legal obligation.

We delete your personal data, when they are no longer necessary

We delete or anonymize your personal data, when they areno longer necessary in relation to the purpose, which was the reason for our collection, processing and storage of your personal data.

We obtain your consent before processing your personal data

We process only the personal data relevant for the purpose, for which we have obtained your consent for, unless we have some other legal basis for processing them. Your consent is obligatory for the use of our platform and services. At any time you may revoke your consent by contacting the data controller. Please use the contact information above, if you want further information.

We do not transfer your personal data without your consent

We do not transfer your personal data to other operators or third parties apart from the below mentioned, which are included in your consent here:

• Institutions, which you have indicated to be associated with and which in this connection have made available material to you and thereby acts as data controller.
• Business partners, who need your personal data to deliver our products or services.

Systime A/S uses Google Analytics to gather traffic information and in this connection transfers also IP-addresses to Google. Apart from the above mentioned cases, Systime A/S do not transfer data about the individual user’s use of services provided by Systime A/S.

We protect your personal data and have internal rules about information security.

We have adopted internal rules on information security which contain instructions and measures to protect your personal data against being destroyed, lost or changed and against unauthorised disclosure and to prevent any unauthorised person from getting access to or knowledge of them.

Cookies, purpose and relevance

If we store cookies you will be informed of the use of them and the purpose of collecting data via cookies.

We obtain your consent

Before we store cookies on your device, we ask for your consent. Necessary cookies to ensure functionality and settings may be used without your consent. You may find more information about our use of cookies at our homepage as well as information on how to delete them. If you want to revoke your consent, please see the guide in the paragraph about our cookie policy.

You have the right to have access to your personal data

At any time you have the right to be informed of which data we process about you, where they come from and what we use them for. You may also be informed of how long we store your personal data and who receives data about you if we transfer data about you in Denmark or abroad.

If you ask for it, we can inform you of the data we process about you. The access to your data may be limited by the privacy protection of other persons or consideration for business secrets and immaterial rights.

You can make use of your rights by contacting the data controller (either at Systime A/S or at your institution). For further information please see the contact information above.

You have the right to have inaccurate personal data corrected or deleted.

If you think that the personal data, which we process about you, are inaccurate, you have the right to have them corrected. You have to contact the data controller (either at Systime A/S or at your institution) and inform the controller about the nature of the inaccuracy and how to correct it.

As our service is dependent on your data being correct and updated, we ask you to inform us of relevant changes in your data. You may use the contact information above to inform us of your changes or update your user profile in our system.

In some cases we have an obligation to delete your personal data. This may be the case if you revoke your consent or the data controlling institution asks us to do so. If you think that your data no longer are necessary for the purpose for which they have been collected, you may ask the data controller (either at Systime A/S or at your institution) to delete them. You may also contact the data controller (either at Systime A/S or at your institution) if you think that your personal data are being processed against legislation or other legal obligations.

When you contact us with a request for correction or deletion of your personal data, we check if the conditions for this are fulfilled, and if so undertake changes or deletion without undue delay and in any case at the latest one month after receiving the request.

You have the right to object to our processing of your personal data

You have the right to object to our processing of your personal data. You may object to the use of your data for marketing purposes. You may edit your profile or contact Systime A/S with an objection. If your objection is justified, we will terminate the processing of your personal data.