Personal data protection policy for Systime A/S
Valid from 25 May 2018
We take data protection seriously
We process personal data and therefore we have adopted this personal data policy, which describes how we handle personal data.
Contact information
According to the EU General Data Protection Regulation, Systime A/S is responsible for your personal data when we act respectively as an sub-processor and/or a data controller, depending on whether the data has been collected by use of the materials made available by an institution or bought by/ freely accessible by you. We ensure that your personal data always are processed in compliance with the current legislation.
Contact information:
Data collected by use of materials made available by an institution:
Contact the institution, which in this case is the data controller.
Data collected by use of materials bought by/ freely accessible for you:
Contact person: Systime A/S
Address: Sonnesgade 11, 8000 Aarhus C
CVR: 11906842
Phone number: 70121100
E-mail address: systime@systime.dk
Website: https://systime.dk
We ensure a fair and transparent data handling
When we ask you to make your personal data available to us, we inform you of which data we process about you and for what purpose.
We process this type of data about you
We process data about you to make our services better and to ensure quality in our products and services as well as in our contact with you.
The data we use cover:
We collect and store your personal data for specific purposes
We collect and store your data in connection with specific purposes or other types of legal, business related purposes such as:
We only process relevant personal data
We only process data about you, which are relevant and sufficient in relation to the purposes defined above. The purpose is decisive for which type of data about you that are relevant for us. This is also the case for the extent of the personal data we use. We do not use more data than those needed for the specific purpose.
We only process necessary personal data
We collect, process and store only the personal data needed to fulfill our specified purposes. Additionally, it may be dictated by law which type of data that are necessary to collect and store. The type and extent of the personal data we process may be necessary to fulfill a contract or other type of legal obligation.
We delete your personal data, when they are no longer necessary
We delete or anonymize your personal data, when they areno longer necessary in relation to the purpose, which was the reason for our collection, processing and storage of your personal data.
We obtain your consent before processing your personal data
We process only the personal data relevant for the purpose, for which we have obtained your consent for, unless we have some other legal basis for processing them. Your consent is obligatory for the use of our platform and services. At any time you may revoke your consent by contacting the data controller. Please use the contact information above, if you want further information.
We do not transfer your personal data without your consent
We do not transfer your personal data to other operators or third parties apart from the below mentioned, which are included in your consent here:
Systime A/S uses Google Analytics to gather traffic information and in this connection transfers also IP-addresses to Google. Apart from the above mentioned cases, Systime A/S do not transfer data about the individual user’s use of services provided by Systime A/S.
We protect your personal data and have internal rules about information security.
We protect your personal data and have internal rules about information security.
We have adopted internal rules on information security which contain instructions and measures to protect your personal data against being destroyed, lost or changed and against unauthorised disclosure and to prevent any unauthorised person from getting access to or knowledge of them.
Cookies, purpose and relevance
If we store cookies you will be informed of the use of them and the purpose of collecting data via cookies.
We obtain your consent
Before we store cookies on your device, we ask for your consent. Necessary cookies to ensure functionality and settings may be used without your consent. You may find more information about our use of cookies at our homepage as well as information on how to delete them. If you want to revoke your consent, please see the guide in the paragraph about our cookie policy.
You have the right to have access to your personal data
At any time you have the right to be informed of which data we process about you, where they come from and what we use them for. You may also be informed of how long we store your personal data and who receives data about you if we transfer data about you in Denmark or abroad.
If you ask for it, we can inform you of the data we process about you. The access to your data may be limited by the privacy protection of other persons or consideration for business secrets and immaterial rights.
You can make use of your rights by contacting the data controller (either at Systime A/S or at your institution). For further information please see the contact information above.
You have the right to have inaccurate personal data corrected or deleted.
If you think that the personal data, which we process about you, are inaccurate, you have the right to have them corrected. You have to contact the data controller (either at Systime A/S or at your institution) and inform the controller about the nature of the inaccuracy and how to correct it.
As our service is dependent on your data being correct and updated, we ask you to inform us of relevant changes in your data. You may use the contact information above to inform us of your changes or update your user profile in our system.
In some cases we have an obligation to delete your personal data. This may be the case if you revoke your consent or the data controlling institution asks us to do so. If you think that your data no longer are necessary for the purpose for which they have been collected, you may ask the data controller (either at Systime A/S or at your institution) to delete them. You may also contact the data controller (either at Systime A/S or at your institution) if you think that your personal data are being processed against legislation or other legal obligations.
When you contact us with a request for correction or deletion of your personal data, we check if the conditions for this are fulfilled, and if so undertake changes or deletion without undue delay and in any case at the latest one month after receiving the request.
You have the right to object to our processing of your personal data
You have the right to object to our processing of your personal data. You may object to the use of your data for marketing purposes. You may edit your profile or contact Systime A/S with an objection. If your objection is justified, we will terminate the processing of your personal data.
At the top of this personal data protection policy you can see the date of the latest update. We currently update this policy. In case of significant changes we will make sure to inform our users of this update by a noticeable message at our websites.
Below you find Systime’s cookie policy. We currently update this policy. In case of significant changes we will make sure to inform our users of this by a noticeable message at our websites.
This website uses cookies for the following purposes:
This website is owned by:
Systime A/S
Sonnesgade 11
8000 Aarhus C
Email: systime@systime.dk
Cookies delete themselves after a certain number of months (which may vary) but they are renewed at each visit.
If you do not want our cookies on your device, you may block them in your browser.
The website uses cookies to gather traffic information, so we may ensure optimal operational capacity. Additionally, we may optimise the page content to give you the best possible experience at the page.
Personal data are never gathered unless you have given us this type of information when registering, purchasing or participating in a survey etc. In these cases we gather personal data such as your name, email address, user type and institution. The personal data are used to complete the purchase or service, which the personal data have been gathered in connection with. Additionally, the data are used for a better knowledge of you and other users of the website. This usage may include surveys and analyses aimed at improving our products, services and technologies.
If you want access to the personal data which have been gathered about you, please make an enquiry at gdpr@systime.dk. If incorrect data have been registered or you have other objections, you may use the same email address for your enquiry. You may gain insight into the data which have been registered about you, and you may object against the registration according to the rules in the Personal Data Law.
According to the Personal Data Law your personal data have to be stored in a secure and confidential way. We store your personal data at computers with limited access and placed in controlled facilities. Additionally, our security measures are currently controlled to detect whether our personal data are handled completely safely. You may complain about the way personal data about you are handled. A complaint has to be submitted to the Data Protection Agency according to the Personal Data Law § 28, subsection 1.